Belvista Properties processes 4× more leads with the same team.
Automated lead intake, qualification scoring, CRM entry, and agent assignment. Every inbound lead scored, routed, and followed up, before an agent has read their morning messages.
Leads were coming in from five places. Agents were checking all of them manually.
Belvista Properties received inbound leads from their website, Immoweb, Facebook ads, and direct email, checked manually by two agents who were also conducting viewings. Response times averaged 2.8 days. Warm leads went cold before anyone followed up. There was no consistent qualification process, so agents spent equal time on serious buyers and window shoppers.
A pipeline that qualifies, routes, and follows up before an agent opens their laptop.
Every inbound lead processed within minutes. Agents receive a routed, scored brief, not a raw form submission. Hot leads followed up automatically while the agent is still in a viewing.
Lead sources unified
Inbound leads from website forms, Immoweb, and Facebook ads pulled into a single n8n intake pipeline. No more checking three platforms and a shared inbox manually.
Qualification scoring added
Each lead scored on budget range, property type match, and timeline signals extracted from the inquiry text using an LLM classification step. Hot, warm, and cold tiers assigned automatically.
CRM record created automatically
Qualified lead pushed to HubSpot with full source data, score, and extracted property preferences pre-filled. No agent manually creates a contact record.
Agent assignment routed by match
Lead routed to the agent with the closest portfolio match based on location and property type. Agent notified in Slack with a one-paragraph brief, no raw form data to parse.
Follow-up sequence triggered
Warm and hot leads enter an automated 48-hour email sequence with relevant listings attached. Cold leads enter a longer nurture track. Agent focuses on live conversations only.
Calendly booking embedded
Viewing requests and callbacks booked directly from the follow-up email into the agent's calendar. Confirmation and reminder sent automatically, no back-and-forth scheduling.
Agents do viewings. The pipeline handles everything else.
Lead throughput
Leads processed per week, same team, same headcount, no additional tools or subscriptions.
Faster first contact
Reduction in average lead-to-first-contact time. Hot leads now followed up within 15 minutes of inquiry.
Leads lost to inaction
Every lead enters a follow-up sequence immediately. No inquiry sits unread in a platform inbox.
Days to go live
From kick-off to a running pipeline handling real leads across all inbound channels.
The smallest stack that solved the problem.
Your most repetitive task
runs itself.
30-minute call. We'll map your highest-cost manual flow and scope what it takes to automate it, free, no deck.